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October 24, 2014
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VE Manual : 4.1 Section 1 (Filled out by the applicant)

NOTE: The top section of NCVEC Form 605 is filled out by the applicant, not the VE team.

Applicant's name
Applicants should carefully print their name, LAST NAME FIRST followed by any suffix (Jr., Sr., etc.), first name and a single middle initial letter. Illegible handwriting causes many applications to be rejected by the FCC's electronic comparison of old license information to the 605. For enforcement reasons, all applications are compared against the FCC's data base in Washington, DC, before a license is granted. Applicants can anticipate long reprocessing delays if applications are rejected during the comparison process because they do not match up with a previously submitted and approved application.

Station Call Sign
Applicant should enter his/her current station call sign. Leave blank if applicant is not licensed.

Mailing address, City and State
Applicant must show a mailing address where the U.S. Postal Service can deliver mail. It is not necessary that the applicant operate an amateur station at or even live at this address. It may be a post office box, general delivery, rural route or AE, AP (U.S. military in foreign country) address. Use 2-letter state codes and either a 5 or 9-digit zip code. Applicants residing in foreign countries MUST show a U.S. mailing address.

Social Security Number
Effective August 1999, all applicants for new, upgraded or renewed Amateur Radio operator licenses (or "Vanity" call signs) MUST submit their Social Security Number (or a corresponding FCC Licensee ID) to the Commission. This is required by Congress (not the FCC) as a result of the Debt Collection Improvement Act of 1996 (Public Law 104-134.) The primary purpose of this law is to maximize collections of delinquent debts owed the Government at minimum cost. (See 1.923(h))

Most examinees will simply enter their 9-digit Social Security Number (SSN) on their NCVEC Form 605 Applicants who have their SSN registered with the FCC may also enter their corresponding FCC CORES FRN (FCC Registration Number) in its place.

Once an examinee lists their SSN on an NCVEC Form 605, their SSN is automatically registered as part of the FCC's license grant process. This Licensee ID may be used on future NCVEC Form 605 applications in place of the SSN.

The QRZ.COM and ARRL database of amateurs and the FCC's Universal Licensing System site all list applicant Licensee IDs if one has already been assigned.

If an applicant has had a call sign or licensing transaction completed by the FCC since August 1999, he/she will undoubtedly will have an FCC Registration Number (FRN) already assigned.

All U.S. citizens MUST enter their SSN (or FRN) on the NCVEC Form 605. U.S. citizens who refuse to supply this information -- or those who have never applied for a SSN -- should not be examined since the VEC Office is unable to further process their application.

It is possible that you may be asked to examine a youngster who does not have -- and has never applied for -- a Social Security number. These applicants should be referred to the Social Security Administration's (SSA) toll free number, 1-800-772-1213. To get an original card, an applicant will need to supply documents to SSA that show his/her identity, age, and citizenship or lawful alien status. Ask that these applicants re-apply to take an Amateur Radio license examination once they have obtained their SSN.

Exception:
Foreign nationals (alien applicants) are permitted to hold U.S. Amateur Radio licenses and call signs provided they provide a U.S. mailing address. They need not live at this address. It is merely an address where they may receive mail.
Non-citizen (foreign) aliens, however, are not eligible to apply for a Social Security Number (SSN.) Foreign nationals should first obtain an FRN from the CORES website.

E-Mail Address, Daytime Tel. No. and Fax No.
Submission of this information is optional and need not be filled in. The VEC Office does, however, like to have at least the applicant's daytime telephone number on file in the event that we need to contact him/her to obtain additional information. It is no longer necessary to obtain an applicant's date of birth.

Type of Applicant
Check the "Individual" box if the person is taking an examination, changing their name or address or sequentially changing a call sign. A license may be renewed in the final 90 days before expiration and reinstated up to 2 years after expiration. (The "Amateur Club", "Military Recreation" and "RACES" blanks are used by "Club Station Call Sign Administrators" and not by the VEC System.)

Examination for a New or Upgraded license
Applicants attending an exam session will either have no amateur license and will be applying for a new license, or will have an existing license and will be applying for an upgrade. Those with no license should check "EXAMINATION for a new license" and those with a license should check "EXAMINATION for upgrade".

Licensed applicants requesting a change of name, mailing address or call sign should check the appropriate boxes. They should NOT check "RENEWAL of my license grant" unless their license expires within the next 90 days. Upgrading a license no longer results in an automatic renewal for 10 years. Instead, the applicant will maintain the same expiration date as their current license.

Change my station call sign systematically
New Technician and General Class applicants residing in the continental U.S. are initially assigned Group D (2-by-3) call sign formats in strict alphabetical order. A "2-by-3" call sign format contains two prefix letters, a radio district number, and three suffix letters. (KA7XYZ is an example of a Group D call sign.) Even though these applicants qualify for an "N-by-3" letter format call sign, all of these call signs have been assigned.

Group A ("2-by-2" format beginning with AA-AK) call signs are now assigned to applicants who upgrade to Extra Class since all 1-by-2 and 2-by-1 format call signs have been allocated.

When all call signs within a group are assigned, call signs from the next lower group are then issued.

Applicants with mailing addresses outside of the contiguous U.S. receive initial (2-by-2, 2-by-1 and 1-by-2) call signs appropriate for their license class.

The FCC will not honor requests for specific call signs from applicants being examined under the VEC System. (see 4.5 Vanity Call Signs.)

VERY IMPORTANT: A call sign will not be changed unless the applicant both checks the box and initials the "Applicant's initials" space.

Checking the "Change my station call sign systematically" box will result in the examinee's call sign being changed to a more recent station (Group D or Group A) call sign appropriate for their license class.
Since all of the Group C 1-by-3 "N" prefixed call signs have been assigned, Technician and General Class applicants (residing in the continental U.S.) who check this box will receive the next available (Group D) 2-by-3 format (sequentially issued) call sign beginning with the letter "K."
A call sign will not be changed unless the applicant both checks the box and initials the "Applicant's Initials" space.
Carefully explain to your applicants that if they request a new call sign when they upgrade, the change will be permanent and their old call sign cannot be reinstated. You may wish to double check with any examinee who requests a sequential call sign change.

Applications pending
Fill in this blank only if the applicant has filed another application which is undergoing processing by a VEC or the FCC and has not yet been acted upon. Indicate the purpose of the other application. Common reasons for this include a recent license upgrade or a change of address that has not yet resulted in a new license being mailed to the applicant. Indicate the purpose of the application in process (such as "Technician license", "Change of address", etc.)

Signature and date
The applicant's name on the first line of the NCVEC Form 605 must match the signature. (Signature should be in blue/black ink, not in pencil.) Note that all applicants must read and certify the general statements contained above the signature blank including that "I have read and will comply with Section 97.13(c) of the Commission's Rules regarding radiofrequency (RF) radiation safety and the amateur service section of OST/OET Bulletin No. 65

Rubber stamp signatures cannot be used.
Disabled applicants who are unable to sign their name must have their "mark" witnessed. The witness should also sign on the signature line. We do not accept a "Power of Attorney" authorization.

The "Date Signed" will ordinarily be the same as the day of the test session.

License photocopy
If the applicant holds a current FCC-issued amateur license, a photocopy (preferably) or the original must be stapled to the back of the NCVEC Form 605. Compare operator license photocopies to the original to satisfy yourself that the copy is the same as the original.


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